LinkedIn-to-Email Outreach Playbook 2025: Automate Prospecting with PhantomBuster & Apollo.io

Why Choose This Automation Stack in 2025?

PhantomBuster efficiently gathers fresh LinkedIn leads, and Apollo enriches those leads with accurate data and automates personalized email outreach. Together, these tools significantly reduce manual tasks, improve open rates, and ensure your sales pipeline remains robust.

1. PhantomBuster’s 2025 Features

1.1 Instant Contact Capture

• A new Chrome extension instantly provides verified contact details via Dropcontact or IcyPeas.
• One-click saves the contact directly into your PhantomBuster workspace.

1.2 Efficient Scaling with Workflows

• Automate scraping of LinkedIn search results and Sales Navigator lists.
• Built-in workflows streamline scraping and outreach (e.g., engaging with new LinkedIn group members).

1.3 Seamless Integration with Zapier and Make

• Use triggers from PhantomBuster to send new leads directly into platforms like Google Sheets, HubSpot, or Apollo.

2. Apollo.io: Data Enrichment & Automated Outreach

2.1 Quick CSV Data Enrichment

• Upload PhantomBuster CSV files directly to Apollo.
• Apollo enriches the leads, providing verified email addresses and accurate contact data.

2.2 AI-Driven Email Sequences

• Apollo’s AI automatically generates personalized email campaigns, including optimized subject lines and content.
• Customize each email further with dynamic variables such as recipient name and company details.

2.3 Automated Sending & Performance Tracking

• Select your sending email address, enroll contacts, and let Apollo manage automated email delivery.
• Track open rates, click rates, and responses directly within Apollo’s intuitive dashboard.

3. Step-by-Step LinkedIn-to-Email Automation (No-Code)

1. LinkedIn Search: Run PhantomBuster’s LinkedIn or Sales Navigator search export.
2. Export Leads: Access leads through CSV or automate the export using Zapier.
3. Integration with Apollo: Automatically import leads from PhantomBuster into Apollo using Zapier.
4. Data Enrichment: Apollo automatically appends contact details like verified emails and phone numbers.
5. AI Email Sequences: Generate an AI-powered email sequence with Apollo’s intuitive tool.
6. Launch Outreach: Activate the sequence and Apollo automatically handles delivery.
7. Monitor and Optimize: Regularly review performance metrics to continuously refine your outreach strategy.

4. Expected Results & Benefits

• Time Savings: Automation saves approximately 2 hours and 15 minutes per sales representative daily.
• Improved Engagement: Personalized email subject lines can increase open rates by up to 45%.
• Increased Sales Activity: Automated workflows boost calls and touchpoints by 23%, greatly reducing administrative burdens.

5. Ideal Users for This Workflow

• B2B SaaS Founders and Growth Hackers: Efficiently scale lead generation without additional staff.
• Small Sales Teams: Simplify and accelerate the lead enrichment and outreach process.
• Agencies and Freelancers: Easily replicate automated outreach for multiple clients.

FAQs

Is PhantomBuster safe for LinkedIn?

Yes, when used with recommended settings, PhantomBuster mimics natural browsing behavior, minimizing risk.

How much do Apollo enrichment credits cost?

Each enriched contact consumes one Apollo credit, with bulk purchasing options reducing the cost per credit.

Can I manually import leads to Apollo without Zapier?

Yes, you can directly upload CSV files via Apollo’s simple import feature.

What open rates can be expected?

With personalized and AI-driven emails, typical open rates range from 25% to 40%.

Does Apollo handle automatic follow-ups?

Yes, Apollo sequences automatically manage follow-up emails until the prospect responds or books a meeting.

Next Steps: Start your PhantomBuster free trial, seamlessly connect it to Apollo, and effortlessly automate your LinkedIn-to-email outreach today.